CONSULTANCY FOR PROVISION OF INTERNAL AUDIT SERVICES TO THE EAST AFRICAN BUSINESS COUNCIL SECRETARIAT IN ARUSHA
The East African Business Council (EABC) is the umbrella organization of the Private Sector
in East Africa. Established in 1997, EABC is at the forefront of facilitating private sector
participation in the integration process of the East African Community (EAC). EABC works
closely with East African Community Secretariat, East African Legislative Assembly,
governments, regional economic communities, multilateral groups and the business
community to improve the trade and investment climate in the region.
EABC members are drawn from private sector associations and the five East African
Countries (Republics of Uganda, Kenya, Rwanda, Burundi and the United Republic of
Tanzania). Our members believe in a private sector-led economic integration with the
government acting as facilitating the process.
EABC is registered as a company limited by guarantee and is incorporated under the laws of
the United Republic of Tanzania. It is managed by a twenty-two (22) member Executive
Committee, headed by a Chairperson, elected from the five (5) Partner States on an annual
rotational basis. A Secretariat, based in Arusha and headed by an Executive Director and
limited Staff, serves the day to day needs of the Members.
The source of funding for the activities of EABC is the annual membership subscriptions.
There are currently also several international development partners funding such as TMEA,
GIZ, ITC and BDI; these development partners finance the implementation of various projects
and programmes at EABC.
The annual budget for all EABC activities has been on an average of USD 1.2 million for the
past five years.
2.0 MISSION OF EABC
The mission of EABC is to promote sustainable Private Sector-driven growth by representing
and promoting the interests of the EAC business community; providing value-added services
that create new business opportunities, enhancing the global competitiveness of EAC
businesses, and actively influencing government policies to improve the enabling business
3.0 OBJECTIVE OF THE INTERNAL AUDIT SERVICES
The overall objective of the internal audit services is to provide EABC’s Board and other
key stakeholders with independent and reasonable assurance regarding the design and
operational effectiveness of the internal control systems and processes in place to ensure
the achievement of its business objectives. Specific objectives include:
a) Assessment of effectiveness and efficiency of operations (financial, human
resources, administrative, procurement and physical assets management).
b) Compliance with the host country requirements, (including statutory requirements
relating to staff income tax, pension and other government-mandated
c) Compliance with applicable policies and relevant donor requirements.
d) Set up of fraud prevention controls and systems
e) Assist management to implement enterprise risk management system
f) Assessment of the effectiveness of the risk management processes in place.
g) Safeguarding of assets.
h) Assessment of the reliability of the financial and other reports submitted to various
i) Others, as may be identified during engagements between EABC and the
4.0 AUDITING STANDARDS
The Internal Audit services should be carried out in accordance with International Standards
for the Professional Practice of Internal Auditing (Standards) and or any other International
Standards that are appropriate for Internal Audit procedures.
5.0 SCOPE OF WORK
The audit shall cover the period of one (1) year from 1
st July 2020 – 30 June 2021 and shall
cover all income received by the organization from membership subscriptions and
Development Partners. It should include such tests and verification procedures as the auditors
consider necessary under the circumstances.
Internal Audit report
The contractor shall produce an internal audit report with detailed observations and
recommendations of the audit against all the agreed audit objectives and in line with IIA
standards. The report shall be presented to the EABC Administration and Finance
Committee of the Board two weeks before the committee meeting.
The report will include but will not be limited to;
(a) Provide detailed observations on the accounting records, procedures, systems and
controls that were examined during the course of the audit;
(b) Identify specific deficiencies and areas of weakness in accounting or financial reporting,
systems, processes and controls and make recommendations for improvement;
(c) The monitoring plan on how the implementation of agreed actions should be undertaken
(d) Report on the degree of compliance with each of the EABC Rules and Regulations and
funding agreements and give comments, if any, on internal and external matters
affecting compliance, such as Environment and Social issues, cybersecurity and other
significant emerging risks.
(e) Report on the risks and financial impact faced by EABC after Covid-19 for the period
starting 1st July 2020 – 30 June 2021
(f) Communicate matters that have come to their attention during the audit which might
have a significant impact on the implementation and sustainability of the programme;
(g) Bring to the EABC managements’ attention any other matters that the auditors consider
6.0 THE CONSULTANT INTERNAL AUDITOR
The Internal Auditor shall have relevant professional qualifications, experience in auditing of
regional intergovernmental organizations and donor-funded operations of similar size and
The internal Auditor must demonstrate knowledge of current internal audit practices and the
application of International Standards for the Professional Practice of Internal Auditing
The Internal Auditor shall have at least five (5) years’ experience in auditing and with a sound
knowledge of EABCs operating environment, regional intergovernmental organizations and
donor-financed projects. In addition s/he should be a member of recognized accountancy
and/or Internal Audit professional body such as NBAA, ICPAK, ACCA, IIA, CFAI, CIMA, etc.
The Internal Auditor must be completely impartial and independent from all aspects of
management or financial interests in the EABC or directly related entities. They should not,
during the period covered by the Internal Audit or during the undertaking of the audit, be
employed by, serve as director for, or have any financial or close business relationships with
any senior participant in the management of EABC. The Internal Auditor is required to
disclose any relationship that might possibly compromise their independence.
8.0 EABC RESPONSIBILITIES TO THE CONSULTING FIRM
Provision of all relevant documents required by the auditor such as legal documents,
correspondence and any other information associated with the organization and projects that
may reasonably be deemed necessary to enable them to undertake the audit.
Provide working space and coordinate the site visit, administrative support at the EABC
headquarters in Arusha, Tanzania.
In a case where the Consultant will require a meeting with EABC stakeholders, EABC shall
facilitate, and ensure proper coordination of the meeting.
9.0 TIMEFRAME OR CONSULTANCY DURATION
The audit procedures shall be carried out within the course of contract period.
Commencement date shall be agreed with the successful consultants and reports will be
presented to the Administration and Finance Committee of the Executive Committee as shall
be agreed with EABC Management.
The annual work plan, subdivided into four distinct quarters should be submitted as part of the
10.0 AMOUNT AND MODE OF PAYMENT:
The consultant Internal Auditor will be paid as per the contract agreement, based on the
production of the stated deliverables.
The consultant Internal Auditor will report administratively to the Executive Director and
functionally to the Administration and Finance Committee of the Board.
Performance management of the consultant shall be monitored by the Administration and
Finance Committee of the Board
12.0 WHO TO APPLY
All experienced and professionally qualified Internal Auditors can apply for the services being
13.0 SUBMISSION OF PROPOSALS
13.1 Technical Proposal
(a) Technical Proposal with an annual work plan subdivided in four distinct quarters;
(b) The detailed CV which includes prior experience and references for consultant Internal
(c) Certified copies of the academic and professional certificates (d) Contact details.
13.2 Financial Proposal (a)
Financial proposal. (b) Full
cost in USD and breakdown
of reimbursable expenses,
Taxes and duties and any
other related costs
The Technical and Financial proposals should be in separate files.
14.0 HOW TO APPLY
Interested bidders should submit the Technical Proposal and the Financial Proposal clearly
marked “QUOTATION FOR PROVISION OF INTERNAL AUDIT SERVICES TO THE EAST
AFRICAN BUSINESS COUNCIL not later than 6
th August , 2020 at 2.30 pm to:
The Executive Director
East African Business Council – EABC
Ninth Floor, Mafao House, Old Moshi Road
P.O. BOX 2617,
Email: firstname.lastname@example.org with a copy to email@example.com